MS Teams offers two versions, Teams for work or school, and Teams for home. Using either of these versions,youcan chatand hold one-on-one or group calls.
Aside from this, you may use Teams to share files, record video meetings, and create schedules.
If you’re using Teams for work or school, you may also create Teams and channels, integrate third-party apps, and work on files in real time.
Log into MS Teams
You log into MS Teams on all devices including desktop, mobile, and web.
Teams for Homeis thefree versionof MS Teams. you may use your personal email address to.
Teams for work or schoolis MS Teams’paid planused for work or school-related purposes. If you’re usingTeams for work or school, your employer will give you your credentials.
Your username will be of a unique domain, usually your organization’s name.
Create Teams and Channels
In the MS Teams app, a group is called a ‘Team.’ you may group professionals working on a collaborative task in a Team.
For starters, you may create a Team called ‘HR department’ and only invite HR professionals. This way, you may section out your team according to their departments.
To accommodate the multiple projects a team works on, you may create channels.
Here’s how you can create a Team:
Invite Users in a Team
Once you’ve set up a Team, you may invite users to join the group.
After you create a Team, here’s how you create a channel:
Create Personal Conversations
The Chat section in Microsoft Teams is dedicated to having a one-on-one conversation with your office peers. Additionally, you may also chat with Teams users that are outside of your organization.
you may create a new chat, filter or hide existing chats, and even video call using the Meet Nowoption.
You can use this feature for private discussions with your colleagues.
Set up a Meeting in Teams
Setting up a meeting in Teams is probably one of the most important things to learn.
There are two ways to set up a meeting in MS Teams. you may either schedule a meeting or instantly host a meeting.
Host a Meeting Immediately
Send Meeting Invite
A meeting is incomplete without its attendees. In MS Teams, you have the option tosend meeting inviteswhile scheduling the meeting or when a meeting is active.
We talked about scheduling a meeting in thesection prior to this. Teams offers you the option to addRequiredandOptionalattendees.
you may add a member of your organization by their name. If the participant is outside of your organization, you will have to enter their email address.
Additionally, if you need to invite a new user mid-meeting, follow these steps to get an invite link:
Use Microsoft Teams Features During Calls
When on a call, you have certain controls.
you may choose to open orclose your camera, andmute or unmute your mic. If you’re a host or a co-host, you may also mute call participants.
If you’re on a video call, you may change your background. MS Teams uses smart AI to mask and then, place you in the background you’ve selected.
You canintegrate external applicationson your Teams call to use them while the call is active. Additionally, you may also share a window, orshare your entire screen.
After your meeting is done, you may also check who joined as a form of attendance.
Sharing and Collaboration in MS Teams
If you’re wondering, yes, you may use the good olddrag-drop featurein MS Teams. Simply select and drag your files from your file explorer and drop it to a chat, or a Team channel.
Additionally, you may also go to theFilestab in MS Teams to share, and collaborate on files in real time.
you may work on Microsoft-based programslike Excel, PowerPoint, Word, and even PDFs. you may alsotrack changesmade by other users in the document.
Integrating Teams with Other Apps
As MS Teams comes with theMicrosoft 365 package, other applications within the package are already integrated into the system.
However, you may also integrate other applications,like whiteboard, within the app, team channels, or a call.
To add an app in the Teams app,
To add an app to a channel,
To add an app to a meeting,
Using Slash Commands
you may use commands within your channels in a Team. These commands help youperform common actions quickly.
you may enter these commands in thecommand boxon top of the Teams app. To see the entire list, you may simply enter the slash symbol, (/) in the command box.
Additionally, you may use theAlt + Kon Windows andOption + Kon Mac to view all slash commands.
We’ve listed out some of the commands used in MS Teams in the following table:
Customizing the MS Teams Interface
When using Teams, you may not want to keep every default tab. Well, MS Teams has a feature for you to customize your interface however you like. This will not only help you prioritize important tasks but also personalize your workspace.
Create Custom Tabs
you may create custom tabs in the MS Teams app to access applications quickly.
Change Teams Appearance
you may also switch the interface to accommodate your visual. This includes changing the theme and layout of the Teams app.
